Invitation Letter Issuance:
Invitation letters will only be issued after full payment and registration are completed. The letter will be sent via email.

Required Documents to Request an Invitation Letter:

The SFE organizing committee cannot influence visa application decisions or processing times at embassies or consulates.

Visa issuance is solely at the discretion of the embassy or consulate authorities.

Processing times can vary, so early visa application is strongly advised.

If your visa is denied, SFE cannot appeal or intervene on your behalf.

Self-Managed Travel & Accommodation:
Participants are responsible for arranging their own visa, travel, and accommodation. SFE does not provide support for these arrangements.

Financial Liability:
SFE is not liable for any costs incurred due to changes in conference dates, location, or format

Fee Exclusions:
Registration fees cover the conference participation but do not include travel, lodging, or personal expenses

No Embassy Communication:
SFE will not liaise with consulates or embassies on behalf of participants. Participants are responsible for handling all communications related to their visa applications directly

Visa Support:
While the invitation letter may assist in obtaining a visa, SFE cannot guarantee visa approval and takes no responsibility for any visa denial or delays.

Document Misuse:
Unauthorized changes to the invitation letter or misuse of the document will invalidate it. The registrant may face disqualification from participation and possible legal action.

Agreement:
By accepting the invitation letter, participants agree to abide by international travel laws and ethical guidelines for participation